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Faxing has been around for many years, but it’s not the most convenient method of document transfer for businesses. Traditional fax machines can break down, have trouble receiving information, and more. However, there is a modern method, cloud faxing, that is taking the place of traditional faxes and bringing them into the future. This is an incredibly smart upgrade for businesses, as it can offer a number of benefits.
Enhanced Security and Compliance
The security of sending cloud faxes can’t be matched. It’s far more secure than using a fax machine, sending emails, or other methods of communication and document transfer. All documents sent through a cloud fax service are encrypted, so even if they are obtained by someone else, they can’t be read without the right encryption keys. This makes it an excellent option for businesses, especially those bound by compliance regulations like HIPAA.
Cost Savings for Businesses
It costs a lot to accept and send traditional faxes because they rely on expensive machines, paper, and ink. However, cloud faxing doesn’t require any of this, so it is possible for businesses to save a significant amount of money. They can also get rid of the fax line that’s used for faxing, as the cloud system doesn’t require a fax line to work.
Easily Scale to Meet Demand
Scalability is increasingly important for businesses today, as growth can happen almost instantly if a business goes viral. It can also increase and decrease throughout the year, so the business uses more resources during part of the year and less the rest of the year. With cloud faxing, the service is incredibly easy to scale up and down, so there’s never a worry about being unable to send and receive documents.
Remote Accessibility
With a traditional fax machine, it was necessary to be in the office to send or receive a fax. Remote work was not an option unless the person had a secured fax machine at their location. Today, though, cloud fax services allow for remote accessibility. No matter where the person is, they can easily send and receive secure faxes. This means that those working from home or out of the office can send and receive faxes easily.
Reduced Environmental Impact
Many businesses today are looking to reduce their environmental impact. Using a traditional fax machine means using a lot of paper and ink, and often those documents just need to be scanned into the computer system and then thrown away. Instead, it’s possible to use cloud faxing to avoid the need for paper and ink. Everything comes in through the cloud and can be downloaded and placed in the appropriate program in the business network.
Easier Disaster Recovery
When a disaster occurs, paper documents and machines like fax machines can be lost permanently. However, with cloud fax services, there are still records of the faxes that are sent and received. This makes it much easier to recover from a disaster and it’s possible to recover much faster, too.
If your business is still using an outdated fax system to send and receive documents, now’s a good time to look into upgrading and future-proofing communication methods. Check out a cloud fax service today to learn more about what it can offer your business and how it can help improve communications.
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